Challenges With Insurance Outsourcing

Challenges with insurance outsourcing

The insurance industry has undergone vital transformations. The rising competition and costs, changes in regulations, and the demanding customers have affected the functioning of insurance companies. Consequently, insurers have sought efficient operating strategies, such as outsourcing essential business processes. However, specific challenges with insurance outsourcing shouldn’t be overlooked. 

In this article, we will explore the most common problems with insurance outsourcing. You need to recognize them in order to obtain the best for your business. Let’s begin!

Challenges With Insurance Outsourcing

As with everything else, problems may quickly arise even with BPO and influence the insurance company negatively. The potential downsides of business outsourcing are evident and must be examined before choosing a company to outsource core operations. 

However, they can be overcome by choosing the proper outsourcing company and having an excellent outsourcing strategy. We at CLICKVISION BPO try our best to offer reliable and high-quality outsourcing services. Our goals are to overcome the challenges with insurance outsourcing and form business partnerships built on cooperation and trust.

So, some of the problems with insurance outsourcing that have been encountered in the insurance industry include the following:

  • Lack of control and transparency
  • Data security risks
  • Quality concerns
  • Regulatory compliance risks
  • Communication and cultural issues
  • Reputation management challenges

If these risks aren’t adequately considered and addressed, partnering with a vendor may result in unpredictable losses. On the other hand, when an insurance company thoroughly understands the potential risks, it can form a valuable and robust relationship with an outsourcing partner. This way, it can remain competitive in the market.

Lack of control and transparency

One of the significant challenges with insurance outsourcing is the lack of direct control and transparency over the third-party company’s assignments. Working with BPO means transferring vital duties and operations to an unknown team, thus losing control.

Monitoring and controlling the performance of an outside team is complex, and an insurer can never be sure whether the given tasks are performed correctly. Tracking progress and quality standards can be challenging. There’s always a chance that the third-party staff isn’t committed to the company’s objectives.

Shortly, an “outsider” can never be controlled as an in-house employee. There’s no assurance of how and by whom operations will be handled. This opens space for delays, unexpected costs, unwanted compromises, and severe errors due to lack of supervision.

Lack of control and transparency

Source: / Photo Contributor: tiko33

Data security risks

Sharing data with a third-party vendor isn’t always the right thing to do, especially if that data is sensitive and confidential. There’s always the risk of data leakages and breaches, which can seriously harm the insurance company.

Data theft, breaches, and leakage aren’t uncommon in the digital era. They can compromise serious and confidential customer information as well as cause legal issues and reputation damage.

Quality concerns

Signing a contract with an outsourcing company can result in a drop in work quality, which costs a lot of time and money to repair. The above-mentioned lack of control can impact the quality of the outsourcing team’s operations and result in dissatisfying customers

There’s always the chance that the insurance processes managed by third-party staff aren’t aligned with the business’s nature and purpose. Hence, they may be below the envisioned standards

Suppose the specific level of quality in services established is failed to deliver by outsourcing partners or the outsourcing team’s mistakes aren’t addressed because of a lack of internal management. In that case, that can lead to losing clients and disrupt the insurance company’s position in the market. 

Regulatory compliance risks

One of the potential challenges with insurance outsourcing is handling insurance processes for an outsourcing company. This occurs when the outsourcing company doesn’t comply with legal and regulatory requirements, which are subject to change. 

All companies operating in the insurance market are subject to a set of rules. In addition, the legal laws about property rights, data protection, labor, tax, and many more mustn’t be violated. 

Issues may arise when the outsourcing company doesn’t align its services with the regulatory and legal framework. This can be especially true when outsourcing to an international company and collaborating with a partner from a country with different rules and regulations. 

Violating any type of regulation or law can lead to enormous fines, legal proceedings and complications. Such violations can result in never-repairing damage to the business.

Communication and cultural issues

Improper communication can pose critical challenges with insurance outsourcing. For example, assume the communication style of the chosen BPO company doesn’t match that of the insurance company. In such cases, business practices, cooperation, project success, and teamwork can all be negatively affected.

Miscommunication is one of the critical issues of insurance outsourcing. Two companies that don’t speak the same language and don’t employ similar work methods can’t work together without the risk of arousing misunderstandings.

Moreover, cultural differences can also impact the way of approaching work, decision-making, negotiation, and feedback, among other things. This can create further confusion and lower the overall quality of the work operations. 

Reputation management challenges

All the actions of the outsourcing company directly affect the insurance company’s reputation and brand. When the outsourcing team’s performance and assistance are poor, the brand’s awareness isn’t boosted, and the company’s image tumbles. 

Today, when everything happens online and through social media, it’s easy to lose the brand’s essence, even if it’s built for years. Failures in insurance service, customer support, press appearances, regulatory compliance, and data security can all instantly ruin the company. 

Furthermore, an outsourced team without expertise in the company’s products, services, undertakings, standards, and ideals can’t expand the brand’s awareness. When the proper attention isn’t put on the reputation of the company’s commitments, there’s always the risk of destroying the brand.

Reputation management challenges

Source: / Photo Contributor: user850788


Even though outsourcing an insurance business can provide numerous benefits, there are significant challenges with insurance outsourcing. They have to be recognized before it’s too late.

Considering all financial, management, security, quality, and operational risks is essential before partnering with an outsourcing company. The goal is to protect the company from losses and damage. 

However, challenges can always be managed with proper strategies. For example, constructing delicately planned contracts with much thought, performing due diligence when choosing an outsourcing partner, and maintaining proper monitoring mechanisms, among other things.

When the insurance company’s specific requirements are adequately intercommunicated, there’s always space to grow and succeed. So, if you require quality outsourcing services, feel free to contact our team at CLICKVISION BPO.

With a strong background in the marketing industry and healthcare leadership roles, Filip is responsible for CLICKVISIONBPO's sales strategies and onboarding new clients. With a passion for sharing insights gained from his experience, he also shares valuable knowledge through industry related articles.

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